REPUBLICAN WOMEN OF RENO
ARTICLE I – NAME
The name of this club shall be Republican Women of Reno. This club is affiliated with the Nevada Federation of Republican Women and with the National Federation of Republican Women.
ARTICLE II – OBJECTIVES
The Objectives of this club shall be:
1. To promote an informed public through political education and activity.
2. To increase the effectiveness of women in the cause of good government.
3. To support the objectives and policies of the Nevada and National Federation of Republican Women.
4. To work for the election of Republican nominees.
5. To foster loyalty to the Republican Party and to promote its principles.
ARTICLE III – POLICIES
A. The club shall follow a policy of non-endorsement in primary campaigns or of presidential or vice presidential candidates prior to the Republican National Convention.
B. The club shall not advocate a split-party ticket or support a candidate running on an opposition ticket.
ARTICLE IV – MEMBERSHIP
Section 1. ACTIVE MEMBERSHIP.
A. Any regular Republican woman believing in the principles of the Republican Party and its objectives and by-laws of the State and National Federations may become a voting member.
B. Members shall vote by voice or ballot on the following:
1. Election of officers.
2. To approve a yearly budget.
3. Any other concerns presented by the President or Board of Directors.
Section 2. ASSOCIATE MEMBERSHIP
A. Any woman who is an active member of another State Federation Republican Women’s club or a man who supports the objectives of this club shall be eligible to become an associate member.
B. Associate members shall be qualified to attend meetings of the club with voice, but shall not be entitled to: make motions or vote, hold any office, become members of the State or National Federations of Republican Women, or be counted in determining the club’s number of delegates to any regional, state or national meeting or convention.
ARTICLE V – DUES AND FISCAL YEAR
Section 1. FISCAL YEAR.
A. The fiscal year of this club shall be from January 1 through December 31.
Section 2. CLUB DUES.
A. The dues for active members of this club shall be $45.00 annually, payable at the beginning of each fiscal year. The payment of club dues includes membership in the State and National Federation.
B. The dues for associate members of this club shall be $15.00 annually, payable at the beginning of each fiscal year.
C. Dues will not be refunded.
Section 3. STATE FEDERATION DUES.
A. State Federation dues as set forth in the state by-laws shall be paid to the state treasurer on or before February. 1, May 1, August 1, and November 1, of each year. The February payment shall be for not less than ten members and shall include the national service charge.
B. Dues payments to the state federation shall be accompanied by a current membership roster. A copy shall be sent to the state president and state recording secretary. All rosters shall contain names, addresses, zip codes, and telephone numbers.
ARTICLE VI – OFFICERS, NOMINATIONS, ELECTIONS, DUTIES
Section 1. OFFICERS
A. The elective officers of this club shall be a president, first vice president, second vice president, recording secretary and treasurer.
B. Appointive officers may be historian, chaplain, sergeant at arms, a corresponding secretary and a parliamentarian. The parliamentarian may or may not be a member of the club. If a member of the club, the parliamentarian may have voice but not vote, except when a vote is by ballot.
Section 2. ELIGIBILITY
A. Each elective or appointive officer, with the exception of the parliamentarian shall be an active member in good standing of the club.
Section 3. NOMINATIONS
A. A nominating committee of not less than three members shall be elected by the club no later than May of each year. The committee shall elect its own chairman. The parliamentarian will instruct the committee as to proper procedure and will be available for further counsel if required.
B. The nominating committee shall report a slate of nominees at the meeting in October of each year. Nominations from the floor shall be in order following the report of the nominating committee and just before the election. All nominees shall be active members in good standing in the club and shall give consent to serve if elected.
Section 4. ELECTION OF OFFICERS.
A. Election shall be by ballot at the regular meeting in November. However, if there is but one nominee for any office. The election for that office may be by voice vote.
Section 5. ELECTION OF STATE NOMINATING COMMITTEE MEMBER.
A. The club shall elect a member and two alternates to the Nominating Committee of the State Federation the November prior to state convention and shall send their names and addresses to the state president and state nominating committee chairman.
Section 6. TERM OF OFFICE.
A. The officers shall serve for a one-year term, or until their successors are elected. No elected officer shall serve for more than two consecutive terms in the same office. The newly elected and appointed officers will assume office January.
B. An officer who has served more than half a term shall be considered to have served a full term in office.
Section 7. VACANCIES.
A. In the event of a vacancy in the office of president, it shall be filled by the first vice president. All other vacancies in elected office shall be filled by election by the Board of Directors at the first meeting following the creation of the vacancy.
Section 8. DUTIES OF THE OFFICERS.
A. The duties of the President shall be:
1. To preside at all meetings of the organization the Board of Directors and the Executive Committee.
2. To represent the organization at all times or to designate someone as representative in her absence or inability to do so.
3. To appoint all committees except the Nominating Committee subject to the approval of the Executive Committee.
4. To appoint a parliamentarian, corresponding secretary, sergeant-at-arms, chaplain and historian as needed.
5. To prepare a program of action after consultation with the Chairmen of the standing committees for presentation and approval by the Board of Directors.
6. To be an ex-officio member of all committees except the Nominating Committee
7. To co-sign checks as one out of three authorized signatures, namely president, treasurer, and recording secretary.
8. To represent the club in all Republican party activities.
9. To appoint an auditing committee in November.
B. The duties of the First Vice President shall be:
1. To perform the duties of the president in her absence.
2. To fill the unexpired term in the event of a vacancy in the office of president.
3. To perform such other duties as are assigned by the president, the Board of Directors or the club.
C. The duties of the Second Vice President shall be:
1. To perform the duties of the president in the absence of both the president and the first vice president.
2. To perform such other duties as are assigned by the president, the Board of Directors of the club.
3. To encourage membership in RWR by recruitment, incentives, motivating members to assist, renewal drives in keeping with bylaws subject to Board approval.
4. To receive dues along with finance committee.
5. To keep an up to date list of members to assist the treasurer.
6. To furnish the finance committee with a list of unpaid dues on Feb. 1, May 1.
7. To secure membership cards each new year from NvFRW and issue them.
8. To assist the treasurer and finance chairman whenever membership is involved.
9. To be on the Budget and Finance committee.
D. The duties of the Recording Secretary shall be:
1. To keep the minutes of all meetings of the club, executive committee, and Board of Directors.
2. To keep a current inventory of club property.
3. To co-sign checks as one out of three authorized signatures, namely president, treasurer and recording secretary.
4. To perform such other duties as may be assigned to her by the president, the Board of Directors or by the club.
E. The duties of the Treasurer shall be:
1. To be custodian of all funds of this organization.
2. To make deposits in RWR account and copies of checks.
3. To disburse funds as directed by the club, the executive committee or Board of Directors.
4. To co-sign checks as one out of three authorized signatures, namely president, treasurer and recording secretary.
5. Submit the books for an annual audit to be completed by the first meeting of each fiscal year.
6. To make a written report of receipts and disbursements for all meetings, and at other times as directed by the club.
7. To be an ex-officio member of the Budget and Finance Committee.
Section 9. Duties of Appointed Officers:
A. The duties of the Corresponding Secretary shall be:
1. To conduct the correspondence of the club under the supervision of the president.
2. To preserve in a permanent file all letters and papers of value to the club.
3. To perform such other duties as may be assigned to her by the President, the Board of Directors or the club.
B. The duties of the Parliamentarian shall be:
1. To serve as counsel and to give advice on parliamentary procedure.
2. To be familiar with the by-laws and standing rules of the club.
3. To be entitled to the membership privilege of a ballot vote if a club member.
C. The duties of the Chaplin shall be:
1. Offer appropriate prayers for meetings and other events, as directed by the President.
D. The duties of the Historian shall be:
1. Compile an official historical record of the RWR activities, which shall be stored in a permanent records division of the library at the University of Nevada, Reno.
E. The duties of the Sergeant at Arms shall be:
1. Keep order and perform other duties as assigned by the President.
A. CLUB RECORDS.
1. All officers and all committee chairmen shall deliver all records, files, and properties of the club to their successors within one month after retiring from office, unless otherwise directed by the president or the executive committee.
ARTICLE VII – MEETINGS
Eight or more regular meetings shall be held during the club year. These meetings shall be held at least eight months of the year. Special meetings may be called by the president. Special meetings shall be called by the president upon the request of six members of the Board of Directors or fifteen members of the club.
ARTICLE VIII – BOARD OF DIRECTORS
Section 1. COMPOSITION.
A. The Board of Directors of the club shall consist of the President, the First-Vice President, the Second Vice-President, the Secretary, the Treasurer, the Immediate Past President, the Corresponding Secretary, and at least two Standing Committee Chairs.
Section 2. MEETINGS.
A. The Board of Directors shall meet the week prior to the general meeting. Special meetings shall be called by the president upon the request of five members of the Board of Directors.
Section 3. DUTIES,
A. The Board of Directors shall transact any necessary business between club meetings. It shall coordinate the work of the club, make recommendations to the club when necessary, fill vacancies in office except that of president, and perform such other duties as assigned by the club.
Section 4. QUORUM.
A. A majority of the members of the board shall constitute a quorum.
ARTICLE IX – EXECUTIVE COMMITTEE
Section 1. COMPOSITION.
A. The Executive Committee of this club shall consist of the elective officers, the immediate past president, corresponding secretary, and parliamentarian.
Section 2. MEETINGS
A. The Executive Committee shall meet only in emergency as necessary between regular board meetings and meetings of the club.
Section 3. DUTIES
A. The Executive Committee shall transact any necessary business between meetings of the Board of Directors and club meetings, approve committee appointments made by the president and perform such other duties as assigned by the Board of Directors of the club.
Section 4. QUORUM
A. A majority of the members of the Executive Committee shall constitute a quorum.
ARTICLE X – COMMITTEES
Section 1. STANDING COMMITTEES
A. The standing committees of this club shall be:
1. Campaign, Budget & Finance, Public Relations, Bylaws, Americanism, Literacy, Caring for America, Fund Raising, Hospitality, Legislative, Newsletter, E-Communications and such other committees as the club or Board of Directors shall deem necessary to carry on the work of the club.
2. Standing Committees shall be appointed for a one-year term and standing committee chairmen shall be members of the Board of Directors.
3. Duties of Standing Committees as follows:
a. Shall lead the membership in the Pledge of Allegiance at all RWR Board of Directors meetings and general meetings.
b. Shall present a short program on Americanism at Board of Directors Meetings and newsletter.
c. Shall assist and train unit club Americanism committee persons.
2. Budget & Finance.
a. Shall prepare an annual budget for approval by the board of directors.
b. Shall prepare a semiannual budget review and comparative statement for the Board of Directors.
c. Shall sell tickets to luncheons, other RWR functions; receive funds from raffles and drawings; receive dues in RWR.
d. Membership of this committee shall include, but not be limited to the treasurer, the fundraising chairman, who shall be notified of all meetings.
a. Shall conduct a biennial review of these bylaws; and
b. Shall request and receive proposed amendments to the bylaws of RWR and submit them to the Board of Directors for action or shall initiate changes requested by the Board.
c. Shall furnish the bylaws committee of the State Federation with a complete set of its bylaws for review and approval. Any subsequent revision of bylaws shall be sent to the NvFRW bylaws committee for review.
a. Shall coordinate all activities of the RWR campaign program.
b. Shall assist and train club campaign committee.
5. Caring for America
a. Shall encourage club members to expand activities in their communities; and
b. Shall assist and train community relations committee.
6. Fund Raising
a. Shall prepare and implement a plan for raising funds in order to meet the RWR budget;
b. Shall assist and train fund raising committee;
c. The treasurer shall be notified of all meetings.
a. Shall implement RWR current directives;
b. Shall inform the Board of Directors and the club of any state legislation affecting the interests of the Federation; and
c. Shall assist and train club legislative committee.
a. Shall work with NvFRW Literacy Chair and provide information to RWR members.
a. Ensure a welcoming atmosphere for all
a. Shall act as Web Master for RWR, and other electronic communications, agreements and capabilities.
a. Shall publish and distribute a minimum of four newsletters per year;
b. Shall send a copy of all releases for the media to the club president;
c. Shall maintain a good working relationship with the media to enhance the public image of the RWR.
12. Public Relations
a. Shall solicit maximum publicity for all activities of the RWR;
b. Shall send a copy of all releases for the media to the club president.
c. Shall maintain a good working relationship with the media to enhance the public image of RWR.
Section 2. AUDITING COMMITTEE
A. An auditing committee of three active members shall be appointed by the president in November of each year whose duty it shall be to audit the treasurer’s accounts at the close of the fiscal year and to report at the first meeting of the following fiscal year.
Section 3. SPECIAL COMMITTEES.
A. Special committees as are deemed necessary by the club or board of directors shall be appointed by the president subject to the approval of the Executive Committee.
Section 4. All members of committees shall be active members in good standing in the club.
Section 5. The president shall be an ex-officio member of all committees except the nominating committee.
ARTICLE XI – STATE CONVENTION DELEGATES
Section 1. At the biennial convention of the Nevada Federation of Republican Women, the club shall be entitled to one duly accredited delegate for each ten members or major fraction thereof, and the president or her representative. There shall be an alternate for each delegate except the president.
Section 2. Election of delegates and alternates shall take place at a regular meeting at least two weeks before convention. The names, addresses, and telephone numbers of delegates and alternates shall be sent to the State President at least ten days prior to the convention.
ARTICLE XII – QUORUM
Twenty-five percent of active members shall constitute a quorum at a club meeting.
ARTICLE XIII – PARLIAMENTARY AUTHORITY
Roberts Rules of Order Newly Revised or the latest edition thereof shall govern the RWR in all instances where they are applicable and in which they are not inconsistent with these bylaws.
ARTICLE XIV – AMENDMENTS
These bylaws may be amended by a two-thirds vote at any regular (general) meeting of the club, provided that the notice of the proposed amendment or amendments shall have been sent to each member ten days prior to the date of the general meeting.
Bylaws Committee: Marian Bond, Patty Cafferata, Barbara Kometz, Parliamentarian
Presented to Membership June 12, 2014. Adopted June 12, 2014.
STANDING RULES OF THE REPUBLICAN WOMEN OF RENO
The dues for active members of RWR shall be $45.00 payable for a fiscal year January 1 to December 31, and shall include state and national fees.
The dues for associate members shall be $15.00 payable for a fiscal year and shall not include state and national fees.
Attendance at all meetings at a convention is expected; personal time used only when recessed.
The regular board meetings are scheduled for the Thursday before the general meeting of RWR or as decided by the Board.
Meeting place and time to be determined by the Executive Committee.
Three unexcused absences at Board Meetings may be cause for dismissal.
Expenditures may be made by prior approval of the board when authorized for a specific purpose and a stated limit. Exceeding limits will be the responsibility of the purchaser to pay over and above the amount allotted by the Board.
At the death or illness of a member or their immediate family a card, flowers, or appropriate memorial donation up to $35.00 may be given at the discretion of the president.
Receipts will need to accompany a claim form within three months.
The Republican Women of Reno shall finance and support solely Republican activities and/or those of community affairs necessary to qualify the Club for the Diamond Award.
The Republican Women of Reno shall support with times and monies (based on availability) to help Republicans to local, state, and national offices.
State and National meets: The RWR shall help members appointed to attend by paying registrations fees.
The amount of money for the outgoing President’s gift should not exceed $100.00 The first vice president shall act as chairman of the gift selection committee.. Other gifts shall be purchased at Board’s discretion.
All committee chairmen shall have a vote.
The club will comp the main speaker of the day and his/her guest for the monthly meeting.
Comps for candidates will be decided by the board based on funds available. All other comps will be left up to the discretion of the president.
A proposed budget shall be presented by the board of directors for approval by the membership at the February meeting.
Republican Women of Reno will not provide a forum for any non-Republican. In an election year, only registered Republican candidates will be allowed a forum.
If the Governor and First Lady of Nevada are Republicans, they shall be honorary members of RWR, listed in our roster, and receive a newsletter with no dues required.
RWR Woman of the Year: A nomination form for RWR Woman of the Year will be distributed to all RWR members in October, November and December. Deadline for all nominations must be in by December 31 of the year. A committee, selected by the president shall consist of a minimum of two past recipients of this award. These past recipients will total entries and keep the recipient’s name secret until presentation of the award in February of the following year.
REQUIREMENTS TO RUN OR HOLD ANY OFFICE OR BOARD POSITION
ELIGIBILITY: Each elective or appointive officer, with the exception of the parliamentarian, shall be an active member in good standing of the club.
a. Conflict of interest:
The circumstances of a person who finds that her interests, activities, etc. can be forwarded only at the expense of another member.
The circumstance of a public figure or office holder whose private financial interests might benefit from her official actions or political influences.
Must not be responsible in any part or in whole in the formation of a competing political group or club.
Must be able to attend all RWR board meetings or general membership meetings.
Any committee will consist of at least three members. The chairman of the committee shall report to the board and recommend action.
Travel for RWR is by prior approval of the board. Travel by elected officials transacting authorized official business shall be reimbursed for out-of-pocket expense upon submission of a claim and receipts with these limitations: (may include registration, telephone, postage, printing supplies, tips, parking fees, cab fare).
Lodging, meals, travel:
Overnight lodging (single or shared room). If spouse shares room, cost above single occupancy will be personal responsibility.
Expense for meals will be maximum of $20.00 daily with receipt.
Personal auto and gas expense with receipt.
Ticket or E ticket receipt required for air flight. If companion fare is used, the traveler will only be reimbursed one half the purchase price. Tickets should be purchased at lowest rate available.
Fully pay President’s registration and reasonable expenses with receipts.
Means of Travel. By prior approval of the board only.
If traveling by car, expenditures may not exceed air coach fare, all gas expenses must be accompanied with receipts.
Policy for handicapped or for financial hardship.
Means of Travel By approval of the Board only…
Special Travel Arrangements as directed by the Board.
Proposed March 6, 2008 Adopted ..
Lynda Bevins, RWR President, Mary Chandler RWR Recording Secretary